Vigo Valentines Race Pack (2022)

Vigo Runners


(10 kilometre and 10 mile races)

Sunday 13th February 2022, Both Races Start: 10.30am

Thank you for your entry to our race. Please take a minute to read through the info sheet. Additional copies of the instructions are on our website (page can be found, using the below link)

Please also like our Facebook page Vigo Runners & Twitter Feed @vigorunners

Location of event:
Vigo RFC
Swanswood Field
Harvel Road
DA13 0UA

After what has been a difficult two years for us all and following cancellation of last years event the decision has been taken that the time is right to reinstate the Valentine’s “Tough Love” Challenge.

Turning now to the “challenge” itself and having due regard to the requirement to protect us all please take note of the following information paying particular attention to the instructions regarding Covid.

Please remember that Covid has not been eradicated, it is still out there!!!

You must undertake a self-assessment for Covid-19 symptoms. Do not travel to the event if you, or someone you live with are showing any symptoms of Covid-19, currently recognized as any of the following – a high temperature – a new, continuous cough – a loss of, or change to, sense of smell or taste etc.

  • Please bring your own sanitizer and mask with you for your own personal use during the day.
  • If you are provided with PPE (gloves, masks) this must be worn as directed.
  • Ensure you maintain social distancing requirements.
  • If you touch an athlete re-sanitise or replace gloves.
  • If you remove your gloves, replace with new or sanitise your hands.
  • Whilst we are maintaining a mass start it will be staggered by distance between athletes spread out around the field.
  • If you experience COVID symptoms soon after the event , then please make this known through the government’s Track & Trace system or contact the Race Organiser (07715 276360)

Whilst there is plenty of parking adjacent to Vigo RFC (see map) a short walk to the clubhouse, we would still advise you to allow plenty of time to make your journey and get parked / registered without the need to rush. There is parking, adjacent to the clubhouse there are also other activities taking place, at Vigo Rugby Club, on race day. Please also bear in mind, that parking (in a field) is an additional ‘free’ cross country event. Low profile sports cars…may struggle!

This year we are conducting as much of the pre-race protocol outside the clubhouse. Registration will take place at the main access double doors to the front of the clubhouse overlooking the start. Please queue outside on the patio until called forward to register or collect your envelope (by surname) containing your race number, copy of the race information, timing chip and ties, and safety pins. Once you have collected your envelope or registered we suggest you return to your car to keep warm to await the start. Please allow plenty of time for this.

On the day entries close at 10.15am sharp.

Toilets are located inside the clubhouse access to which, both Female and Male (separate toilets), is gained via the rear door of the clubhouse. Please queue outside before entering and exit via the changing room door to the side of the clubhouse.

Both routes will take you across muddy, winding trails and, perched on top of the North Downs, provides wonderful views across the Weald of Kent. See map and course profile (attached)

The Start will be on the rugby field. The course will be fully marked and marshalled. There are some sections of the route which are difficult underfoot, so please wear appropriate footwear and take extreme care. Flip-flops, would be a ‘bad’ shoe choice.

Should you encounter any difficulty, please seek assistance from one of the Marshals. If unable to complete the course, you will need to be prepared to wait some time, before we can safely bring you back to the finish area.

Bottled water is available at the water stations (approximately half way). Please ensure that any rubbish and empty bottles remain with you until you reach the next Marshal, or the finish area. You are in an area of outstanding natural beauty. Any runner found littering the course will be disqualified.

The finish will also be directly in front of the clubhouse so make sure you run through the finishing gantry, under the run time clock to ensure your result is accurately recorded. We introduced chip timing in 2017. Please ensure you return your chip after completing the course and as you collect your hard earned medal! Race results will be displayed, faster than a racing snake, and as soon as they are off of the printer (fingers crossed).

This year we have introduced a cut off time of three hours for both distances. Trophies will be awarded at approximately 12.00am OUTSIDE, SO PLEASE BRING APPROPRIATE, POST RACE CLOTHING, and under the following categories:

10 mile AND SEPARATELY 10 kilometre:
-1st, 2nd & 3rd fastest overall male
-1st, 2nd & 3rd fastest overall female
-1st male Vet (40 and over) & 1st female Vet (35 and over). These are separate prizes to the ‘overall’ trophies above (i.e. no one runner can win one of these, plus one of the above). If a Vet wins an overall winner trophy (1st to 3rd) the Vet trophy will go to next fastest Vet
-1st Male team ​(3 club members to count based on finishing position)
-1st Female team ​(3 club members to count based on finishing position)
-1st to run all the way up the escarpment (this will be marshalled)
-1st registered couple to cross the finish line together

REMEMBER..YOU ENTER THIS RACE AT YOUR OWN RISK. THE ORANISERS WILL NOT BE HELD LIABLE FOR ANY LOSS OR INJURY. Run within your limits…be safe and mindful of both the terrain, the course and of other runners.

Because of the current unknown situation regarding Covid there will be no Changing / Shower facilities. Our event is not suitable for wheel chair entries, nor Canni-Cross contestants, sorry. Other Attractions: There will be the usual burgers & hotdogs, tea, & coffee. Feel free to watch our Mini rugby players train on the nearby pitches

Use of Headphones: The use of headphones are being actively banned on many races (due to EA rules). With our 10 Mile and 10K events sharing a major part of the course (& at one point runners converge) runner caution is essential (see course descriptions). Slower runners must be aware of faster runners approaching from behind and be prepared to give way. We have therefore taken the decision on the grounds of safety that we are also banning headphones from the race


Once you have collected your race number & chip, attach the chip to your trainers and pin your race number visibly on the front of your running shirt (safety pins will be provided). The reverse of your race number will also need to be completed (medical/ contact details). Pens and a tabled area for you to complete your form, will be provided on the day.

If you are no longer able to run:

  1. a) Please let us know as soon as you are able. We may be able to offer your place to enable someone else to run.
  2. b) We should be able to swap your place, for another runner that you wish, to run in your place HOWEVER, WE WILL NEED TO HAVE THE SUBSTITUTE RUNNERS DETAILS, SENT TO US BEFORE 9am ON WEDNESDAY 12th Feb 2020 in order to make the swap, on our database. Runner substitutions/ swaps after 9am, Feb 7th (including, on Race Day) are not allowed.

Please ensure that your chip is handed back in at the end of the race. The race organisers will be charged for lost chips and this may impact upon the quality of the event in future years.

Finally, please remember: NO CHIP = NO TIME RECORDED FOR YOU


Traffic directions to Vigo (via car). Please aim to arrive early and consider car sharing, wherever possible (Covid rules permitting). Vigo is a small village close to the A227 (between Gravesend and Wrotham) see both maps below. Whilst there is ample parking Vigo Rugby Club is situated in a rural location and the area can get congested.


DA13 0AU


General Race enquiries to: Race Entry/Admin enquiries to:
Richard Grassick, Race Organiser &/ or Sam Merchant, Race Administrator

Mobile: 07715 276360, Mobile: 07809 488686

 e-mail:              e-mail:

10 Mile Course


Important information regarding the 10k race

The fastest of our 10 mile runners will likely complete their course, somewhere between 1 hour 15mins and 1 hour 20 mins. You will see that over half of the 10k course, is shared with the 10 mile course.

Whilst the majority of the course is wide enough to support both race distance runners simultaneously, the area over the final mile of both of the courses is a little narrow (mainly from the top of the escarpment, back to the Vigo Rugby Club). There are some additional ‘narrow’ sections along the Pilgrims way and after the church near Trosley Court.

If you are running an (approximate) 8 minute per Km pace, you may need to be aware of faster, lead 10 mile racers, coming from behind you, over the last section of the course. These runners will be the leaders of the 10 mile race!! SO PLEASE, CAN WE ASK YOU TO GIVE WAY TO THESE “AFLEETS”, AND LET THEM PASS. This will help ensure both a safe, and fair conclusion, to the 10 mile event


Vigo Runners

Environmental Statement

February 2022

Vigo Runners are committed to a greener future and to this end work very hard to neutralise the impact the Valentine’s Run has on the environment in the following ways.

  • Runners are encouraged to car share to the run (Covid rules permitting) on the 13th This is promoted in our social media to further the reach of the message.
  • Water is provided at roughly halfway through the race (both 10m & 10k), but runners are asked to bring their own, if possible, to limit the amount of single use plastic bottles used.
  • Water is purchased by the club on a sale or return basis meaning that we will return all unused bottles to the supplier thus limiting the amount going to recycling.
  • All single use water bottles are collected at the end of the race and recycled locally.
  • The race is a trail run and this encourages people to run outside instead of on treadmills.
  • Committee meetings are held on the same night as rugby training to take advantage of the clubhouse already being open and therefore using less electricity.
  • Correspondence between committee members is done largely via email and What’s App, minimising the need to print agendas, to-do lists etc for meetings.
  • We do not give away goody bags at the end of the race to end the use of single use plastic bags.
  • Race numbers are ordered in bulk and used year on year.
  • Advertising for the event is done via social media and existing local publications, reducing the need for printing and promoting.
  • As a club we promote running locally, meeting to run outdoors along local routes on a weekly basis.
  • When marking out routes, we use where permissible environmentally friendly chalk paint instead of laminated signs or plastic tape.
  • Medals are made of wood from a sustainable source.


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